Photo by Howard Owens.
UPDATE: The Woodward Memorial Library is open today (Tuesday, Jan. 23).
CLARIFICATION: The term "heat pump" was not used in the discussion, just "pumps." In non-boiler, home heating, "heat pump" refers to the heating system itself. The school district uses a boiler system with a pump that pumps heat to the library. In the story, we didn't use the term "heat pump" but for the sake of a shorter headline, used it in the headline.
Libraries should be a quiet place.
But you shouldn't need to bundle up to read a book or a magazine, surf the net, or browse through the stacks.
For five-and-half-days, the Woodward Memorial Library in Le Roy has been quiet, frigid, and, as a result, closed.
The lack of heat is the result of an apparent miscommunication between a vendor, a designer, and an installer who last year was tasked with upgrades to the boiler systems that delivers heat to Wolcott Street School and the library. The upgrades were an add-on to the Le Roy Central School District 2022-23, $12.1 million capital improvement project, which was possible after other expenses came in lower than estimated.
The district owns the library building but does not operate the library. The boilers for the library's heating system are in the elementary school.
The failure of the heating system wasn't apparent in the spring when the work was completed, over the summer, or during the unusually warm weather in the first part of this winter.
Now that temperatures have dropped drastically, district officials have discovered the boilers used to generate heat for Woodward have pumps on them that are incapable of pushing enough heat from Wolcott Street School to the library building.
Superintendent Merritt Holly told the Board of Education on Monday that there was an issue with the design specifications, an issue with the installer not communicating the proper information about the system back to the designer, and there is concern about the pumps themselves and whether they are working at specification.
The pumps are supposed to provide enough heat -- leaving Wolcott Street School at 140 degrees -- to heat the building, the loading dock, and the pedestrian sidewalk leading up to the building.
Holly said he anticipated a question from board members: Who is going to pay for the mistake?
"If everything checks out (on the design and installation), then we go back to really what should be a warranty issue, the motor not being right or if there's a defect," Holly said. "That's a very small percentage. If that's the case, I think it's going to come down to how the communication between the designer and the installer designer."
In other words, Holly expects either a manufacturer's warranty to cover the cost of both a temporary fix and a long-term solution, or for the designer or installer, or both, to pay those costs.
New motors for the pumps -- which would provide only a temporary fix -- are in stock in Buffalo, Holly said he was told Monday morning, so it's a matter of getting a crew from the installer to Wolcott Street School to replace the motors. That should be soon, but Holly doesn't have a firm commitment yet on a date.
"Remember, this is a band-aid fix until we get off heating season (so a longer-term replacement system can be installed)," Holly said.
In the meantime, he's hoping temperatures rise a bit for a few days, which would enable the current system to get the library's interior temperature up to 65 degrees so the library could reopen.
The ineffective pumps are only on the boilers for the library. The school is not affected. Those boilers have new, appropriate pumps and motors.
"The best case scenario is that tomorrow, I get an answer that our installer has a crew within the next couple of days, and the motors for the pumps are where they say they are in Buffalo," Holly said. "When we get our hands on that, we can put together a timetable because, remember, (the library) is going to be closed down on that day."
