city of batavia

The Batavia City Council tonight unanimously passed the 2022-23 budget, ending a five-month process that resulted in the funding of a $17.78 million general budget with a slight decrease in the property tax rate.

“It was a long process that starts in November when departments submit their budget. And we sit and we meet, and we hash out priorities in each department’s budget, especially when we're looking at general fund police and fire and DPW snow removal,” said City Manager Rachael Tabelski said following the Business Meeting at the City Centre Council Board Room.

Tabelski said she was “excited” by achieving a balanced budget “where the revenues conservatively are estimated to come in and match the expenses we have going out to, again, run the operations that people come to count on -- police, fire and roads.”

Council’s passage of the budget – the All-Funds budget totals $29.7 million – means that city property owners will pay a tax rate of $8.94 per $1,000 of assessed value – down by 78 cents from the 2021-22 figure.

That doesn’t mean that everyone’s tax bill will decrease since most homeowners’ assessments went up – a fact not lost on Tabelski.

“The tax rate will go down It will depend on -- your payment -- … if your assessment went up,” she said. “I know many, many residents -- almost 4,200 -- assessments went up because of market conditions during COVID and the hot housing market. My hope is that that has cooled slightly, and we're not going to see large sweeping increases in assessments moving forward because it is difficult.”

Tabelski said that people react differently when assessments are raised.

“Some people like the assessment to go up because it increases the equity and value in their home, and others understand that it can mean at times a tax increase as well,” she said. “So, I'm very sympathetic to kind of understanding where residents of the city are and trying to keep our budget as efficient as possible.”

When asked if she could identify one highlight of the budget, she came up with the fact that more money was put into the police department’s Emergency Response Team.

“They are called a countywide response team, but it's run by City of Batavia Police and they're called on the scenes where they might need something like hostage negotiation or barricaded individuals,” she said. “And I was happy that we're able to bring more funding to that program this year.”

Council also approved a 1.5 percent increase in water rates, meter fees and capital improvement fees for the 2022-23 fiscal year.

The City of Batavia apparently has concluded its “hunt” for the right engineering firm to handle the City Centre/Mall rehabilitation project.

According to a memo to City Council dated Feb. 16, City Manager Rachael Tabelski is recommending that the city contracts with HUNT E/A/S of Rochester for architectural and engineering services for the design of the project’s improvements. The total cost of the contract is $99,317.

Tabelski wrote that three companies responded to the city’s Request for Proposals in connection with the $1 million Downtown Revitalization Initiative and that two were selected as finalists. From there, Tabelski met with a panel of city staff and Batavia Development Corp. members to make the final selection.

Per the memo, HUNT’s work includes the Commissary at Sibley Square, Wegmans Food Markets re-use project and the Regal Cinema Complex repurposing project.

“They bring together a team of professionals dedicated to drive the public rebirth of the Batavia City Center Mall and reestablishing Main Street as a destination,” Tabelski wrote. “The HUNT team in conjunction with Vargas Associates has a long-established reputation for the creation of adaptive reuse projects and involves customized unique approach.”

The topic is part of the agenda of Monday night’s City Council Conference Meeting, scheduled for 7 o’clock at the City Hall Council Board Room.

Other agenda items of note include:

• Public hearings to adopt the 2022-23 city budget and to amend a local law to set new water rates, meter fees and a capital improvement fee. The $29,700,792 All-Funds budget ($17,853,892 general fund) calls for a tax levy of $5,986,000.  The property tax rate is $8.94 per $1,000 of assessed value – a 78-cent decrease from the 2021-22 rate. Water rates and meter fees will go up by 1.5 percent.

• Four measures dealing with work at the Water Treatment Plant and Waste Water Treatment Plant:

(1) Issuing a bid package for a licensed construction firm to replace six filters at the Water Treatment Plant to improve efficiency and capacity of the plant’s water output;

(2) Following a bid process, award contracts to six companies to supply the various chemicals used at the facilities – quicklime, ferric sulfate, fluosilicic acid, carbon dioxide, liquid alum and liquid phosphate;

(3) Contracting with Ron Hutcheson, lowest bidder, for the harvesting of fat head minnows at the WWTP. Hutcheson has agreed to pay the city $27,000 in 2022, $28,000 in 2023 and $29,000 in 2024.

(4) Using $60,000 from the city’s sewer fund sludge reserve to conduct Maximum Allowable Headworks Loadings evaluation as part of the headworks, capacity analysis and financial planning study at the WWTP. The plan is to sample different pollutants at multiple points in the system, including the influent, effluent and lift stations, Tabelski said.

• Acceptance of a $1 million Community Development Block Grant for the installation of 2,250 linear feet of 8-inch water main along Jackson Street and to commit $414,017 from the city’s water fund reserves to pay for the remaining cost of the project.

• Acceptance of a $5,000 grant from the GO Art! Statewide Community Regrant Program to fund “Community Garden in Bloom,” the creation of a seasonal mural of multiple painted panels at the Community Garden on MacArthur Drive. The project is set to run from June through October.

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Barring any changes made during the budget workshop process, the City of Batavia’s property tax rate for the 2022-23 fiscal year will be $8.94 per $1,000 of assessed value – a decrease of 78 cents from last year’s rate.

City Manager Rachael Tabelski shared details of the municipality’s $17.7 million budget at Monday night’s City Council Business Meeting at City Hall Council Board Room.

Putting the tax rate into perspective, Tabelski said that 5,700 properties in the city support the city’s General Fund operating budget.

"The property taxes they pay make up 34 percent of our total budget revenue," she said. "And the typical tax bill for a resident that owns a house assessed at $100,000 will be $894 under this proposed manager’s budget. The county tax for that same home is $916 and the school tax (is) $2,057."

The proposed General Fund lists a tax levy increase of $121,403, Tabelski said, noting that plans call for reinstatement of service, personnel and equipment purchase. Additionally, the water and sewer funds are stable, and improvements in infrastructure are on the table.

Tabelski highlighted the amount invested into the city in recent years, stating that $132 million in public and private investments are changing the landscape of Batavia.

“Batavia is going to continue to fly back from its rust belt city status, embrace its vibrant roots, double down on the investment and continue to focus on economic growth and neighborhood revitalization,” she said, referring to the impact of the $10 million Downtown Revitalization Initiative award the city received and other large-scale corporate projects.

Her presentation indicated that $96 million already has been invested, $36 million more is in the works and another $42 million is planned.

Last year presented a “dismal revenue picture,” Tabelski said, but things “look much better” for 2022-23.

She said that 41 percent of the budget revenue is from sales tax (budgeting for $6.8 million in sales tax), while property taxes will bring in around $6 million. State aid is pegged at $1.75 million.

“Real property tax is the most stable revenue supporting the General Fund budget,” she noted.

The city manager also mentioned increases in assessed value, stating that the city’s assessed value of property has grown by about 26 percent over the past eight years compared to a 49 percent increase in assessed value in the Town of Batavia.

“A major way of creating additional revenue is to improve the overall value of our commercial and residential properties,” she said. “That’s through investment and new builds, and for continuing the strategy with the Brownfield Opportunity Area and the DRI.”

Tabelski said that about a quarter of the city’s property is not taxable – and that amounts to around $220 million.

The General Fund budget also will be supported by $275,000 in appropriated fund balance, $275,000 in water fund transfer and $130,000 in (one-time) retirement reserves, she said.

“(The year) 2021 has been another unprecedented year,” she said. “However, the city saw revenues rebound with full payments on state aid that helped us avoid layoffs and unfreeze positions throughout the year.

“The difficulty we still face is prices of commodities, hiring and retaining great workers, as this continues to be difficult,” she said. “Overall, the budget you have before you provides more resources to the departments, adds in services that were previously cut or underfunded and strives to meet the needs of the residents of the city of Batavia.”

The City of Batavia has been awarded $1 million for a Jackson Street water line replacement project through Round XI of New York State Regional Economic Development Council’s Community Development Block Grant program, Gov. Kathy Hochul announced on Tuesday.

City Manager Rachael Tabelski confirmed that the city’s application for the grant, which was submitted in June, has been approved.

The project is one of 488 initiatives throughout the state to share in an additional $196 million in funding.

The work consists of replacing the 4- and 6-inch lines on Jackson Street with 8-inch water main at an estimated cost of $1,351,908, with $351,908 committed from local funds. According to the REDC, the improvements will benefit 213 persons of which 144 or 68 percent are low-and-moderate-income persons.

“It’s the residential portion of Jackson Street, not the commercial side,” Tabelski said.

Currently, the stretch of roadway from Ellicott Street to South Jackson Street on the western side of Jackson contains 4-inch line; a 6-inch line is under the sidewalk between Watson and South Jackson on the eastern side of the road from Central Avenue to Ellicott Street.

The commercial portion of Jackson Street – north of Ellicott Street – will be a separate project, she said.

All of these lines will be eliminated and service will transfer to an 8-inch water main. The project will cover around 2,250 linear feet of water line replacement and also will address elimination of lead water services if encountered.

Other Genesee County projects to receive funding are as follows:

• Batavia Development Corporation -- Brisbane Mansion Technical Assistance Project: The BDC will complete building reuse analyses for the historic Brisbane Mansion (currently housing the Batavia Police Department) in downtown Batavia; $20,000.

• Town of Batavia -- King's Plaza Sewer Pump Station: The total estimated project is $1,485,000 with $ 184,000 from Water Infrastructure Improvement Act & $553,500 from local sources. The improvements will benefit 623 persons of which 517 or 83 percent of whom are low-and moderate-income persons; $747,500.

• Town of Batavia -- Replacement of Existing Water Meters: The town will use Green Innovation Grant Program funds to replace existing water meters with Advanced Metering Infrastructure technology. These replacements will reduce water consumption in the Town; $730,000.

• Town of Byron -- Engineering Planning Grant Study: The EPG program will fund the development of an engineering report to assess the existing condition of the Byron Mobile Home Community wastewater collection system, evaluate alternatives, and recommend improvements to the Town of Byron; $30,000.

• Genesee County -- Expansion of Incubator Models: High Tech Rochester and Rochester Institute of Technology's Venture Creations Incubator have partnered to lead the Finger Lakes Innovation Hotspot. Through the Hotspot initiative, they seek to expand their successful incubator models to serve more entrepreneurs, including those in historically underserved counties and locations; $1,250,000 (Also includes Livingston, Monroe, Ontario, Orleans, Seneca, Wayne, Wyoming, Yates).

 

City Manager Rachael Tabelski solicited some laughter during Monday night’s City Council Conference Meeting while proposing to end a $40 per month, 56-year-old right-of-way lease with owners of the Pok-A-Dot Restaurant at 229 Ellicott St.

Tabelski said she believed it’s time for the city to terminate the lease (and City Attorney George Van Nest agreed) that was created after it was found that part of the building was on the city’s right-of-way.

At that time – the year was 1965 – it was agreed that Pok-A-Dot owners Philip Pastore Jr. and Joseph Marone would pay the city $40 per month.

“We’ve never changed the terms and conditions of the lease – and they’ve always paid,” Tabelski said, “and they’ve always provided great beef on Weck and French fries.”

In 2020, the restaurant’s current owners, Pastore’s wife, Leona, and daughter, Phyllis Pastore-Beers, expanded the business to accommodate COVID-19 distancing protocol and food pick-up options. In the process, they obtained a New York State Department of Transportation permit to complete the work because it is located in a U.S. right-of-way for missile transport.

Interestingly enough, the DOT permit carries a fee of $460 per year – slightly less than the fee of the Pok-A-Dot’s lease with the city. As a result, Pok-A-Dot owners are requesting an end to the city lease, Tabelski said.

City Council members agreed to move the proposal to its Jan. 10 Business Meeting for discussion and a possible vote.

Three other Conference Meeting resolutions were forwarded to last night’s Business Meeting and all were approved:

• A 15-month contract, effective immediately, with AMREX of Binghamton to supply the Water Treatment Plant with sodium hypochlorite at an inflation-induced cost of $1.45 per gallon.

Calling it a “weird and wild ride procuring resources,” Tabelski said that was the lowest of seven bids received for the chemical, which is used for disinfection of the public water supply. She added that other municipalities are having similar supply issues.

Previously, the city paid 86 cents a gallon for the chemical, she said.

• An emergency purchase of 400 pounds of refrigerant for a compressor at the Batavia Ice Arena on Evans Street at a cost of $19,800. The funds will be taken from the facility’s reserves, dropping the available amount to $371,000.

Tabelski said she approved the purchase after Carrier personnel replaced the compressor and discovered and repaired a couple leaks in the refrigerant system. Consequently, the system is low on R-22 refrigerant and could be in danger of malfunctioning.

• The reappointment of realtor Bernadette Penfield to the Board of Assessment Review through Sept. 30, 2026.

Council also forwarded a resolution to the Jan. 10 Business Meeting to accept a $28,681 grant from Genesee County STOP-DWI to provide specialized patrols targeting drug and alcohol impaired driving, and the purchase of RADAR units, training of a Drug Recognition Expert and associated expenses.

File photo of the Pok-A-Dot by Howard Owens.

It looks as though, by default, the City of Batavia is welcoming the opportunity to host retail dispensaries and on-site consumption places as permitted by the New York Marijuana Regulation & Taxation Act.

City Council President Eugene Jankowski Jr., speaking at tonight’s Conference Meeting at City Hall Council Board Room, said that since the municipality “has no control over it,” then it would be prudent to opt in and “get the money (that cannabis sales would produce).”

The topic was brought up by city resident John Roach, who correctly noted that if a community doesn’t do anything (as far as a formal resolution), “you’re automatically in.”

State officials are requiring municipalities to state their intentions by Dec. 31. Towns, cities and villages that opt out are able to opt in at a later date, but those that opt in, can never opt out.

Jankowski and Council member Robert Bialkowski both said they have received “positive comments” about opting in. The former said that “people are advising me to get the tax money” and the latter stated that some people -- including adults -- enjoy using marijuana.

Questioned further following the meeting, Jankowski said his understanding was that there were two choices: “Do nothing and automatically opt in after December 31^st or do the resolution and opt out, and then I think there was recourse for the public to opt back in …”

The MRTA does stipulate that if a community opts out, residents could call for a public referendum to reverse that decision.

While many legislative bodies in cities, towns and villages across the state have discussed the matter in an open forum and drafted resolutions – or are in the process of doing so, City Council wasn’t one of them. Jankowski said none of his colleagues indicated a desire to bring the subject to a vote.

“Any council member could have easily brought it up and put it on the agenda but it just never came to the front because of a complaint by a citizen that adamant about wanting Council to do something about it,” he said. “The bottom line is I usually put my personal opinion to the side and I listen to the people I represent. And nobody from the city contacted me and was really passionate about it or concerned about opting out.”

Jankowski said he talked to many people over the past several months "and they basically told me they weren’t really happy about the way the state did it, but they understand the wisdom of getting any money from taxes."

"But we’re not even sure if anybody’s going to even open a business in the city," he added.

What's Up with the WWTP?

Roach also asked about the status of the City Waste Water Treatment Plant and the dispute with O-At-Ka Milk Products over the milk processing plant’s discharge into the ponds that exceeded legal limits.

City Attorney George Van Nest, offering no specifics, said engineers working with the city and New York State Department of Environmental Conservation officials are monitoring the recovery of the ponds with the goal of obtaining maximum efficiency.

In other developments, City Manager Rachael Tabelski reported:

• The city will recognize Gov. Kathy Hochul’s mask mandate “instead of checking vaccination status at the door.” The mandate runs through Jan. 15, 2022. “We’re awaiting the executive order to make it official,” she said.

• That 90 percent of the city’s National Grid customers now have power following Saturday’s major wind storm. She said that residents may place downed tree limbs next to the curb for pickup by Department of Public Works crews this week.

• The possibility of planting trees to replace those that have come down due to storms and other reasons. Jankowski noted that the city hasn’t planted trees in a long time and suggested planting some each year over a five-year period. Tabelski said that wouldn’t be possible with money from the general fund without raising property taxes. She did say that donations from businesses or residents are welcome.

• Two bids from contractors seeking to handle the Jackson Square renovation – one of the city’s Downtown Revitalization Initiative projects – came in “double the price that was anticipated.” Tabelski said she was hoping for a cost of around $650,000, but the submitted bids were for more than $1 million. She said the project will be re-bid and, as a result, the start of construction will be pushed back until August 2022.

• The city has hired Angie Dickson, a Corfu resident, as confidential secretary. The position had been vacant for several weeks after Lisa Casey left to become clerk of the Genesee County Legislature. Two DPW jobs are open – heavy equipment operator and laborer.

Updated, Nov. 11, 10 a.m. with comments from Schmidt:

The City of Batavia has drafted a resolution appointing Tammy Schmidt as city council’s new Sixth Ward representative, replacing Rose Mary Christian, who resigned on Nov. 15.

The matter is the only item on the agenda of a Special Business Meeting scheduled for 7 p.m. Monday, prior to the governing body’s Conference Meeting and Regular Business Meeting at the City Hall Council Board Room.

According to the resolution, Section 3.3 of the City Charter provides that when a position of Council Member becomes vacant, pending the election and qualification of a Council Member to fill the vacancy, the council shall fill the vacancy temporarily by appointment of a qualified person, who shall be the same political affiliation as the Council Member whose place has become vacant.

Schmidt is a Republican, as is Christian, who switched from the Democratic Party sometime after she was elected to her eighth -- and final -- term.

When Christian announced her retirement, it triggered a back-and-forth among the City Republican and Democrat committees as well as current City Council President Eugene Jankowski Jr. and Batavia resident John Roach, who was part of the City Charter Commission.

Republicans contend that the Charter wording clearly indicates that a Republican should fill the seat, while Democrats were looking for a legal ruling in light of Christian changing affiliations. That, apparently, did not happen.

RICHMOND: CHARTER IS VERY CLEAR

City Republican Chair Rich Richmond today said the “Charter is very clear – the appointment will be made by the Republican Party; a Republican will take that position.”

Richmond said he is going with what the Charter actually states “and not on what if, or how come or whatever?”

He added that Democrats have made this a political issue.

“There is nothing political about it. When they did the Charter, it was a bipartisan commission, including Republicans, Democrats and Conservatives. Nobody had a problem with it until it has come up now,” he offered.

Schmidt, a lifelong Batavian who grew up as Tammy Trigilio, has been employed for the past seven years as the financial management assistant for Genesee Justice and the Child Advocacy Center.

Prior to that, she worked for Genesee County Mental Health and Genesee County Workforce Investment. She and her husband, Mark, live on Osterhout Avenue. They have a daughter and son-in-law, Kristina and Tony Ferrando, and two grandchildren.

Richmond said he is impressed with Schmidt's credentials.

"Tammy has an excellent resume and is very intelligent and well-informed," he said. "I'm sure she will do a great job."

SCHMIDT: IT'S IMPORTANT TO GET INVOLVED

Contacted Saturday morning, Schmidt said that she has been part of the political workings in the city for quite some time and is looking forward to applying her experience -- and her love for her hometown -- "to help make it grow and prosper and be a great place for our kids and grandkids to want to stick around."

She currently is the Republican Committee Sixth Ward chair and previously served in that capacity for the Fifth Ward. Both her and her husband have been on the committee for several years and she said she is committed to learning more about city government.

"We're invested in this community," she said, adding that they own three rental properties in the Sixth Ward. "I don't want to use the tagline that Batavia Downs (Gaming) uses when they say, Dine, Stay and Play, but we live, work and play in Batavia."

When asked about replacing Christian, who served for 29-plus years, Schmidt said she has "big shoes to fill."

"Actually, I have had several conversations with Rose Mary, and she was very generous in giving me her endorsement," she said."And I still told her I plan to pick her brain. You can't beat that type of experience.

"Rose Mary was very vocal and she advocated for people to speak their minds. To me, if you want to incoporate any change, you need to be active and involved. You can't just sit home. Things aren't going to happen that way."

Previously: Will it be a Republican or a Democrat stepping in to replace Christian as Sixth Ward representative?

A trip to the City Centre Mall on Thursday revealed what used to be a familiar site -- a bucket to catch water from a leaky roof. Contacted today, Bill Davis, City of Batavia superintendent of Water & Wastewater, said two small leaks developed in the new section of the building's roof. The good news is that the contractor is on site, working on a separate, Mall Roof II project (extending from JC Penney to Dan's Tire & Auto) and will be addressing these small leaks right away. Photo by Howard Owens.

 

Press Release:

The City of Batavia is looking for residents of the City of Batavia to fill seats on various boards and committees.  There are several openings on boards and committees within the City and we are seeking interested candidates to join these decision-making and advisory bodies.

Signing up for boards and committees is a great way to help the community and to develop your personal leadership skills.  Volunteering will also build your personal self-confidence and skill set in team building.  

Current openings include:

Board of Assessment Review

Positions with the BAR are available for volunteers. These members will preside over grievance day and hear formal grievance complaints from businesses and residents of the city regarding their assessments.

Community Garden 

Members of the Community Garden meet to plan activities related to the upkeep and maintenance of the community garden. 

Historic Preservation Commission

The Historic Preservation Commission is responsible for the protection, enhancement and perpetuation of landmarks and historic districts.  

Plumbing Board

Oversees all aspects of city plumbers and participates in formulating a code of rules regulating the work of plumbing and drainage in the City.  Applicant must be a Master Plumber.

Youth Board

The Youth Board provides leadership development programs for youth, increases youth outcomes by providing a variety of programs, services and activities.  

Zoning Board of Appeals

Hear appeals when a person believes a variance should be made for their property.  

Applications are available at the City Clerk’s Office or online at https://www.batavianewyork.com – Find It Fast – Committee / Board Volunteer Application    

 

The Batavia City Council is looking at enlisting a “Pearl” to assist in its quest to build a gem of a police headquarters in the heart of the community’s downtown.

Council, at its meeting at City Hall tonight, passed one resolution and forwarded two others to its Dec. 13 Business Meeting that highlight the importance of Kenneth Pearl, president and principal-in-charge of Architecture Unlimited, LLC, of Williamsville, to the construction of what is expected to be a $10.8 million police station at Bank Street and Alva Place.

According to City Manager Rachael Tabelski, upon Council’s final approval, Pearl (photo above) would act as the “project manager/owner’s representative” for the police facility project.

She introduced a resolution that would pay Pearl’s company $370,000 for professional services and project management over the life of the project, which could take up to 3 ½ years.

Pearl and the city have quite a history as he has assisted the Department of Public Works with the City Centre Mall Roof, Mall Roof 2, Police Roof and Police Facility Feasibility Study projects.

Tabelski noted that Pearl is an expert in architecture and construction management, having worked with other municipalities in the construction of new buildings.

Pearl has coordinated the city's issuance of Requests for Proposals for the design and engineering of the new police facility. The RFP review and interview process is taking place and expected to be complete sometime next month.

A second resolution pertaining to the police station, which also will be voted upon next month, is to authorize a general obligation bond and issuance of a bond anticipation note for $1.5 million to finance the cost of design, engineering and architecture plans.

This amount would be part of the $10.8 million (it could be more due to fluctuating construction costs) to build the single-story structure that would enable the police department to vacate the former Historic Brisbane Mansion at 10 West Main St., a building that is more than 160 years old and in need of costly renovation.

Tabelski said the city would not be obligated to pay anything for up to a year and eventually could roll the $1.5 million into the 30-year bond that will be utilized to pay for the new police headquarters.

“I’m confident the city can absorb the bond (expense) into the future,” she said.

The third resolution -- the one that passed tonight -- approves a contract for $3,250 with Wm. Schutt & Associates, P.C., of Lancaster to conduct a land survey of the Bank and Alva parcel.

“The survey area includes the city’s public parking lot and specifically the southeast corner of the lot immediately adjacent to Bank Street and Alva Place,” Tabelski said. “The survey will provide boundary lines, a legal description, zoning, right-of-way’s, elevations, location size and depth of water, sewer, gas and other utilities on the site.”

CSEA APPROVES SIX-YEAR CONTRACT

On another front, City Council approved a six-year contract with its Civil Service Employees Association union after reaching a tentative agreement on Oct. 21 and ratification by CSEA members on Nov. 15. The previous contract expired on March 31.

The new pact with the CSEA, which has 18 professional members (clerks, secretaries, code enforcement officials, water and wastewater plant chief operators, and Bureau of Maintenance supervisors), lists the following provisions:

• Salary increase of 2.5 percent each year for the length of the contract;
• A longevity increase of $100 per year at the 20-year point;
• Limit of carryover of vacation time to one week;
• Adding the option to cash in sick time (currently employees can defer into their 457 plan);
• Increase in employee health care contribution by 3 percent of the term of the contract;
• Removal of the financial clerk typist from the union to non-union status.

Tabelski said that the annual impact upon the city budget will be $34,500, including retirement and Social Security).

Previously: ​City Council looking at 30-year, $10 million bond to finance new police station at Alva and Bank

The new pretreatment plan at O-At-Ka Milk Products, Inc., is operational -- and that is good news for the Upstate Niagara Cooperative-owned facility at 700 Ellicott St.

However, according to Chief Executive Officer William Schreiber, the company’s inability to increase the amount of wastewater it sends into the City of Batavia’s Waste Water Treatment Plant has not changed – and that is not so good news as talks with city officials in that particular area have stalled.

“Once the city decided not to accept our offer to help accelerate oxygenation of the (WWTP) lagoons, we directed all our resources to the successful commissioning of the new pretreatment plant,” Schreiber said today by email in response to questions from The Batavian.

“We have not been in touch with the city regarding any additional loading for the past two weeks; hence, we assume their position hasn’t changed.”

An email sent around 1 this afternoon to City Attorney George Van Nest seeking an update on the WWTP’s recovery to permitted Dissolved Oxygen levels has yet to be returned.

Because the city has restricted O-At-Ka’s discharge over the past few months, the company has been forced to transport wastewater from its property to other locations.

“Hauling of wastewater has continued to be reduced on a daily basis throughout the commissioning of the new plant,” Schreiber said, pointing out that it has cost O-At-Ka more than $1 million in trucking related charges.

Meanwhile, workers have continued to upgrade the milk processing plant’s pretreatment capabilities.

“We began commissioning (the new plant) one week ahead of schedule,” Schreiber said. “Since then, we have been steadily increasing both the flow and organic loading to the new plant.  As of the end of last week, things are progressing according to plan.”

The CEO said O-At-Ka is incrementally increasing flow to the new pretreatment plant and decreasing flow to the older plant, which are located off Cedar Street.

“We are presently operating at approximately 50 percent capacity from design flow and 35 percent capacity of design loading.  In both cases this has doubled in the past seven days,” he added.

Schreiber said he is encouraged by the “numbers,” explaining that “the biology is starting to attach to the media and growth is proceeding consistent with expectations.”

He said a new equalization tank will be incorporated as the main flow tank by the end of the month and assembly of the new Dissolved Air Flotation has been completed on site along with the installation of the polymer addition line.

The DAF, not part of the original design, helps facilitate a process that removes solids before the wastewater enters the Moving Bed Biofilm Reactor and reduces the load.

The situation regarding O-At-Ka’s wastewater pollutant levels into the city’s lagoons came to light in mid-October when John Gould, Upstate Niagara chairman, addressed city council.

At that time, Van Nest said the city had no choice but to issue a “cease and desist” letter to O-At-Ka after discovering exceedingly high levels of contaminants in wastewater discharged by the facility.  More recently, the city attorney reported that the lagoons are returning to normal levels, but still have a ways to go.

Previously: City sends 'cease and desist' letter to O-At-Ka Milk as issues at waste water treatment plant continue

Previously: Meeting with engineers working with city give O-At-Ka CEO optimism that wastewater issue can be solved

Friday’s meeting with the engineering firm representing the City of Batavia -- coupled with continued progress on completion of a new pretreatment facility – is giving O-At-Ka Milk Products Chief Executive Officer Bill Schreiber hope that wastewater restrictions placed on the Cedar Street processing plant will come to an end in the near future.

“Our technical team had a good exchange of information with the city and their engineering firm (GHD Group of Buffalo) this afternoon,” Schreiber said in an email to The Batavian. “The team presented several options we think will assist in elevating dissolved oxygen levels in the lagoons (at the city’s Waste Water Treatment Plant) and support recovery.”

In the meantime, O-At-Ka officials have been hauling wastewater to other locations on a daily basis for several weeks – currently at an average cost of $13,000 to $15,000 per day, Schreiber said.

This became necessary when City of Batavia leaders determined that the dissolved oxygen levels in the ponds were insufficient and not in compliance with the State Pollutant Discharge Elimination System permit that regulates O-At-Ka. As a result, the city issued a cease-and-desist order to the plant, which is owned by the Upstate Niagara dairy farmer cooperative.

Schreiber and John Gould, Upstate Niagara chairman of the board, have been calling for a meeting with city engineers and the New York State Department of Environmental Conservation to forge a “three-party solution.”

While the DEC apparently was not involved in Friday’s discussion, Schreiber said that engineers working with the city “have indicated they will consider what was presented and we hope to have further discussion next week.”

Work on getting its new pretreatment plant up and running is on schedule, Schreiber said, adding that Nov. 15 is the target date to begin seeding and flow to the new Moving Bed Biofilm Reactor.

“The media for the new MBBR has been received,” Schreiber said. “The blower mechanical and electrical installation is complete, and pre-commissioning and walk through for the blowers is planned for November 8^th.”

He said the company also is acquiring an additional Dissolved Air Flotation – not part of the original design -- to augment the existing unit, facilitating a process that removes solids before the wastewater enters the MBBR and reduces the load.

Calls to City Attorney George Van Nest, who is speaking on behalf of the city regarding this situation, were not returned at the time of the posting of this story.

Photo at top: The new Moving Bed Biofilm Reactor with the media for it on the ground to the left of the structure; Photo below: An inside view of the MBBR. Submitted photos.

Previously: City attorney: WWTP levels are heading in right direction; O-At-Ka has to abide by conditions of permit

Updating the City of Batavia’s building permit fees will even the playing field and produce revenue for the municipality that more accurately reflects the amount of time and effort spent by Inspection Bureau employees on residential and commercial projects.

That’s the view of Assistant City Manager Jill Wiedrick, who proposed a new fee schedule at Monday night’s City Council Conference Meeting at the City Hall Council Board Room.

Wiedrick, asserting that she knows a little bit about construction inspection and code enforcement “to be dangerous,” offered a list of reasons why she thinks the time is right for a revision of permit charges for undertakings such as roofing, fencing, siding and home/business additions.

Working in conjunction with the city’s Bureau of Inspection, Plumbing Board and Bureau of Maintenance, she said the updated fee strategy emphasizes easy calculation (via Energov computer software), fairness, flat fees, signed contracts and penalties for work done without a permit.

Actually, Wiedrick knows more than “a little bit” about the subject as she returned to Batavia in July after serving as the City of Rochester’s manager of zoning. Previously, she worked for the Genesee County Planning Department for seven years and before that worked as a construction inspector.

Charged with evaluating the city’s current state of affairs concerning inspection and permit fees, she said she discovered inefficiencies in the time spent by staff and the way in which fees were determined.

WIEDRICK: PERMITTING IS A PROCESS

“A lot of us think that once those drawings (for the work) are submitted (to the city), that’s the end of the story,” Wiedrick said. “I get my permit and I move on with my life. Unfortunately, that’s not the end of the story. Many times, when our crew gets the permit into the office, it’s reviewed at least twice, maybe three times.”

Wiedrick said in most cases the submitted drawings are missing key information or don’t meet code standards – instances that trigger more work and additional inspections at the location.

“Typically, for residential permits for an addition, the inspection might go out there five times. They’re checking out first what does the soil look like, the forms for the foundation, then see the foundation being poured – they’re out there a number of times,” she said.

Under the current system, city inspectors have to take notes at the site and come back to the office to input the information into a computer. Wiedrick said that with Energov software, this can be done by using a laptop at the property being renovated.

“What it’s (Energov) going to do is provide the opportunity for code enforcement officers to do things in the field live,” she explained. “It’s going to make them 1,000 times more efficient … and the process easier for them and the public. It will advance our inspections department immensely.”

As for the current fee schedule, which hasn’t been updated in at least 15 years, she said it is challenging for the staff and the public to figure out the right permit fees, and often the city receives checks for permit fees in the wrong amount.

LOOKING AT THE KEY COMPONENTS

Key aspects of the permit fee structure as of today include the following:

• Based on the cost of the project, along with the square footage, with no flat fee permits.
• Often inaccurate costs of project provided to staff, resulting in incorrect permit fee.
• Schedule penalizes use of higher end materials for projects.
• Work without a permit is not penalized.

The proposed new schedule would focus on the following:

• Can be calculated by Energov and the public.
• Fair to all.
• Many permits are proposed to be a flat fee.

“Who doesn’t love flat fee permits?” Wiedrick said. “You know exactly what you’re paying for whatever your project is. A flat fee permit also says you can put in whatever sort of high end products that you’d like to use for that project and not be penalized for that.”

• Require a signed contract when work is performed by a contractor, ensuring the proper fee is assessed.

“This happens across the board in every municipality,” she said. “Somebody knows they’re doing a $10,000 deck … and they’ll come in and say, I’m only spending $2,500 and we base the permit fee on that $2,500 and everybody knows that the deck is $10,000 deck but we don’t have the ability at this point to say, no, no, no, I know how much that’s going to be. The proposed fee schedule takes that out.”

• Project not found on the list of flat fee permits, the value is multiplied by 1.25 percent to determine the fee.
• Work without a permit will result in the permit fee being multiplied by three.

“At this point, if I’m a contractor or a person, I’m going to take my chances, I’m going to gamble,” she said. “I’m going to do my project and if I get cited, I know that I’m just going to pay the permit fee – no big deal. And if I don’t, I keep that permit money.”

CHRISTIAN: IT’S NOT THE RIGHT TIME

Upon completing her presentation, Council member Rose Mary Christian quickly spoke against a change in the fees – mentioning the “economy, inflation, food, utilities and gas.”

“I’m looking at these figures here, for instance, an addition to a piece of property – a commercial one where right now it’s $550 (based on 1,400 square feet, $105,000 project), and it will be $1,260. That’s quite a jump,” Christian said. “With everything that’s going on, I think that this is the wrong time to bring this to us. There’s a lot of people out there that are hurting right now and this is going to hurt them even further … I’m not in favor of this by no means.”

Wiedrick countered by saying that another reason for the proposed changes is to cover the city’s expenses for providing the service.

“One of the things that’s happening right now is when a resident does a project or there’s a commercial project, essentially with the current fee schedule, all of the residents of the City of Batavia are subsidizing those projects,” she said. “So, if I never put up a deck in the entire time I’m living in Batavia, I still – because the fees are not commensurate with the work that has to go into it – am subsidizing other work that’s happening.

“The idea was to raise the fees so we’re ensuring that we’re covering those costs and we’re actually keeping pace with the other municipalities.”

Christian replied, “I don’t care what other municipalities are doing. I care about what’s happening here in Batavia.”

City Manager Rachael Tabelski noted that some of the fees in the new schedule are being reduced for residents while some are increasing for various commercial projects.

TABELSKI: NOT A LAUGHING MATTER

“The majority of the commercial projects that we’re seeing are businesses that are thriving and using grant money funneled through the city and we continue to have so much staff time spent on them,” Tabelski said, later adding that contractors “laugh at our fee schedule – at how low our pricing is … but yet how many hours they take from our Inspection office.”

Christian changed her tune a bit, stating that she “can agree” to the commercial work charges (although she cited a proposed commercial fee change in her initial argument).

“But as far as residents go and people from the city, no, I don’t agree with it,” she added.

Council President Eugene Jankowski Jr. said his takeaway was that an attempt was being made to establish fees that were in line with the cost of the work being performed by Inspection Bureau staff.

“The Inspection office is fully funded by the General fund; it cannot be funded by the water fund or the sewer fund, so it is a direct result of property taxes,” Tabelski said. “We only have those employees … because of property taxes and to try to offset some of that in a small way, especially on commercial type activities … this would be somewhat helpful.”

Council member Robert Bialkowski said that while he didn’t have a problem with the new fee schedule, he did call for educating the public on the need to obtain building permits.

“There’s a lot of work being done on evenings and weekends, and a lot of work that’s not visible from the street … roof replacements and all that – where there’s no permits issued and the people know they need to get a permit,” he said. “There’s contractors that are a little on the shaky side that know they can evade the permits because it won’t be visible from the street.”

CANALE: ‘AN UNFRIENDLY ENVIRONMENT’

Council member John Canale agreed, adding that the perception from commercial contractors and developers is that the “City of Batavia is the hardest one to get along with. (But) I’ve worked with those guys (Inspection Bureau) and I think they’re very easy to get along with.”

“The business world sees us as an unfriendly environment,” he continued. “I hear that all the time. I heard it for years when my father was a councilman. That Batavia is business unfriendly. We’re not. So, if we do a few things proactively, I think we can clean that reputation up a little bit.”

Wiedrick said that inspections is a tough line of work.

“I’m probably one of 10 people in New York that is passionate about inspections because I know how important it is. I’m a big cheerleader for our team because they do a good job,” she said, crediting Code Enforcement Officer Doug Randall for his contribution to the new fee schedule study.

In the end, Jankowski said he looks forward to receiving input from residents and to work on the educational component. The proposal was forwarded to a future Council Business Meeting (possibly Nov. 8) for a possible vote.

Photo: Assistant City Manager Jill Wiedrick, left, speaking to City Council about the proposed permit fee schedule revision. Photo by Mike Pettinella.

Previously: City Council to consider permit fee schedule update

The introduction of new computer software means that it’s time to say good-bye to an old -- and outdated -- permitting and licensing fee schedule for the City of Batavia, according to a memo from City Manager Rachael Tabelski dated Oct. 25 and sent out ahead of Monday’s City Council Conference Meeting.

Council will convene at 7 p.m. for the Conference Meeting, which features a full slate of agenda items. A Special Business Meeting set up to vote on three of those items will follow.

In the memo, Tabelski promotes Energov software, a program that creates digital files for permits and licensing that will make life easier for Inspection Bureau staff. However, some of the current fees are not articulated clearly enough to jive with that software.

Additionally, she reports that a review of the city’s current processes and procedures – along with permit fees – was conducted.

Noting that the fee schedule hasn’t been updated in at least 15 years and has resulted in varying, inaccurate cost calculations, she is proposing a new fee schedule – a revised list of charges for certain projects that was approved by the Inspections Bureau, Plumbing Board and Bureau of Maintenance.

“In order to ensure that permit fees can be calculated in Energov and to create a permit fee schedule that is fair to all, a new fee schedule is proposed,” Tabelski wrote. “Many permits are proposed to be a flat fee. Permits that are not a flat fee have been structured for easy calculation by staff, the public and will easily compute in Energov.”

The memo indicates that work performed by the property owner will be calculated by square foot. If the project is not included on the list of flat fee permits – such as a porch rebuild or removal of a load-bearing wall – then the value of the cost of the project would be multiplied by 1.2 percent to determine the fee. Also, the fee will triple if work is done without a permit.

If approved by Council, changes would take effect on Jan. 1, 2022.

Tabelski put together a chart showing items up for revision and compared the proposed new cost to fees in Canandaigua, Lockport, Rome and Glens Falls.

Items on the list for revision, followed by the current fee, proposed fee (in bold), and fees in the four cities listed above in order:

• Re-roof all 1-family dwelling (2,200 sq ft - $13,000) -- $52, $65, $100, $59, $75, $50.
• Re-roof porch only (350 sq ft - $1,800) -- $40, $35, $100, $51, $75, $50.
• Re-roof commercial (1,200 sq ft - $26,000) -- $113, $312, $100, $150, $200, $150.
• Six-foot vinyl fence ($15,000) -- $65, $65, $50, $20, $75, $25.
• Six-foot wood fence ($7,000) -- $43, $65, $50, $20, $75, $25.
• Entire house vinyl siding (1,600 sq ft - $14,000) -- $53.50, $65, $480, $47, $75, $400.
• 1-family (375 sq ft - $22,000) -- $115.50, $264, $300, $150, $100, $200.
• Commercial addition (1,400 sq ft-$105,000) -- $550, $1,260, $500, $350, $200, $350.

Other Conference Meeting agenda items are as follows:

• Agreements with the Town of Batavia for city personnel to repair and maintain 31 street lights the town is putting up on Park Road in the area of Batavia Downs Gaming and a traffic control device the town is installing at the intersection of Route 98 and Federal Drive, north of the city.

In both cases, the city would invoice the town for labor and material costs.

Currently, city employees maintain the traffic light for the town at Veterans Memorial Drive and the Towne Center.

• Acceptance of a $500,000 Restore New York Grant that was awarded to the city in 2017 to assist Savarino Companies for demolition, rehabilitation and adaptive re-use of the existing former National Grid electric building in connection with the Ellicott Station project.

As a condition of disbursing the funds to Savarino, the Buffalo developer is required to enter into an “Undertaking Agreement” with the city to assume a portion or all of the obligations of the city under the grant.

• Mid-fiscal year transfers due to expenses incurred in excess of budgeted amounts set in April.

These include $30,000 from the contingency fund into the legal services budget for increased litigation costs, $12,000 from contingency into the information technology budget for an increase in the number of monitored computer servers, and $25,000 from the public works administrative salary account to the DPW engineering account for expenses owed to LaBella Associates in light of the city’s ongoing search for a DPW director.

Recovery of the lagoons at Batavia Waste Water Treatment Plant is heading in the right direction, according to the city’s attorney, but the end to limiting the discharge from the O-At-Ka Milk Products facility is likely several weeks away.

“We’re closely monitoring the ponds and are seeing signs of progress to determine if the BOD (Biochemical Oxygen Demand) recovery is on track,” George Van Nest said on Monday. “We’re checking it daily, twice a day, and also monitoring O-At-Ka’s loads. But the ponds are still not fully recovered at DO (Dissolved Oxygen) levels and they need to sustain (permitted levels).”

Over the past few weeks, O-At-Ka has had to pay companies to truck wastewater from its Cedar Street plant due to discovery of excessive levels of biosolids being discharged into the WWTP, costing the company around $25,0000 per day, Chief Executive Officer Bill Schreiber said.

O-At-Ka has called upon the city to sit down with company officials and the New York State Department of Environmental Conservation to find “a three-party solution” to bridge the gap until the Upstate Niagara-owned business completes a $6 million on-site pre-treatment plant project in the next six to eight weeks.

Contacted on Monday, Schreiber said he was “hopeful that we will be able to schedule a three-party meeting in the near future.”

“Our goal remains to discuss the implementation of potential solutions to accelerate the recovery of the city’s lagoons,” he said.

BOD Load Levels Are Improving

Van Nest said the city had no choice but to send a cease-and-desist letter to O-At-Ka on Sept. 23 because the BOD loads were too high.

‘We have seen significant reductions as a result of the trucking, but even with the trucking, there have been only three days below the permitted level, and closer to the level on several days,” he said.

The code gives the municipality the right to cease-and-desist, and allows the city to shut off discharges to the system completely, he said.

“The city has not done that. We’re working to get the discharge limits met and in compliance while the pond recovers.”

Van Nest said that O-At-Ka’s offer to pay any fines incurred for excessive discharge into the WWTP is not an answer to the problem.

“The ponds need to operate properly. It’s not a matter of we can indemnify you (the city) by discharging beyond the permitted level,” he said, adding that the city is responsible to its taxpayers.

“It’s taking some time to recover. We’re looking for sustainability and believe that is fairly a short-term to get to the point where engineers (working with the city) and (the WWTP) operator is comfortable with (the levels). These are 30-acre ponds, and the volumes are huge.”

'Permit Sets The Conditions'

Van Nest, when asked about a three-party solution as proposed by Schreiber and John Gould, Upstate Niagara chairman of the board, said “the solutions they are pushing for are related to the plant … and the (State Pollutant Discharge Elimination System) permit sets the conditions.”

“The city is open to meeting with O-At-Ka and its engineers,” he said. “We’re ready, willing and able to sit down with them and look at other potential solutions.”

Still, he said he doesn’t believe any of the alternatives offered by O-At-Ka will reduce the time needed for the ponds to recover to permitted DO levels.

“They mentioned cleaning the diffusers. That would be a public project that needs to be bid, let and issued, and funded. It’s a long process that would take a lot of time,” he said. “And how much of an impact would that have on the oxygen levels in the pond?”

Van Nest said sampling data showing elevated BOD and TSS (Total Suspended Solids) levels indicate that O-At-Ka increased its production capacity beyond its pre-treatment capacity.

Schreiber countered that by mentioning that the characteristics of O-At-Ka’s wastewater haven’t changed.

City Has Been Collecting Surcharges

“These are the same loads we’ve been putting down historically,” he said. “We’ve paid the city surcharges for those loads. They’re well aware of what the characteristics of what our wastewater have been and they’ve happily collected those surcharges.”

He said O-At-Ka has paid approximately $60,000 per quarter in surcharges, which are for BOD and TSS over the permitted level of 300 parts per million.

O-At-Ka’s existing pre-treatment plant is between 15 and 20 years old. In January of this year, the company’s board of directors approved a $6 million capital project to put in a new pre-treatment plant (located off Cedar Street).

“Originally, we had planned to have that up at the end of October or early November, but like everybody else, we’ve experienced a number of supply chain challenges that have pushed the date out to mid-December,” Schreiber said.

“But, again, looking to control the things we can control – such as flows down the drain – we’ve redoubled our efforts to expedite getting components here, and we think we’ll be able to get it operational between the middle of November and early December.”

Even if that’s up and running in five weeks, it would cost O-At-Ka around $875,000 to haul the wastewater to other locations.

Schreiber said O-At-Ka typically discharges around 575,000 gallons of wastewater – a milky water mixed with detergent – to the WWTP. Now, with the restrictions, that amount is 475,000 to 500,000 gallons per day.

Pre-Treatment Upgrade Underway

O-At-Ka’s current pre-treatment operation consists of two separate 150,000-gallon equalization tanks that balance pH and BOD loading, Schreiber said. The wastewater flows to the Primary Dissolved Air Flotation, which can process 360 gallons per minute, removing 25 percent of the solids.

After that, it goes to the digester, removing organic materials at 330 gallons per minute, and leaves an Immobilized Cell Bioreactor and flows through tubes that mix wastewater with chemicals to provide coagulation and flocculation. Lastly, the wastewater flows through the Secondary DAF, removing 85 to 90 percent of solids.

“The pre-treatment plant upgrades will double EQ capacity and significantly enhances the ability to remove BOD and TSS,” Schreiber said.

He said the new EQ tank is 600,000 gallons and the new moving Bed Bio Reactor can process 12,000 pounds of BOD per day. The company also has purchased three 250-horsepower blowers to make the process more efficient, and is installing an additional DAF capable of 540 gallons per minute to augment the existing unit.

Previously: O-At-Ka offers alternatives, claims city is protected as it seeks to end hauling of wastewater from its facility

Update: 6:30 p.m. -- See bottom of the story

----------------------

The chief executive officer at O-At-Ka Milk Products today said engineers at the Upstate Niagara cooperative-owned milk processing plant are prepared to present alternatives that would satisfy the City of Batavia and bring an end to a situation that is forcing the company to spend $25,000 to $30,000 per day hauling wastewater away from the facility.

The problem, however, according to Bill Schreiber, is that city management will not sit down with officials from O-At-Ka and the New York State Department of Environmental Conservation to iron out what he calls “a three-party solution that would be a win-win for everyone involved.”

Schreiber and John Gould, owner of Har-Go Farms in Pavilion and chairman of the board for Upstate Niagara, a consortium of 300 dairy farmers, spoke to The Batavian this morning.

They expressed their dismay over not being able to deposit all of its wastewater into the city’s Waste Water Treatment Plant and “a lack of urgency” from the city.

Gould brought this issue to public light at Tuesday night’s City Council meeting when he informed lawmakers of the staggering costs to haul the wastewater away from O-At-Ka.

Several minutes later, he learned from City Attorney George Van Nest that the municipality had no choice but to enforce a cease-and-desist letter it sent to O-At-Ka after discovering that discharge levels from the Cedar Street plant were above permitted limits.

Van Nest said the DEC sent a notice of violation to the city, threatening enforcement action and large fines because of the oxygen levels in the ponds.

Gould: 'There's Something Wrong Here'

Gould’s anger with the city’s stance came through in his comments earlier today.

“Back to the Council meeting, Mr. Van Nest, puts the fear of God into them with the DEC. So, everybody’s fearful of each other and we’re getting nothing done,” he said. “There was more discussion about who was paying for Christmas in the City then there was about the largest employer in the city and the economic impact upon it. There’s something wrong here.”

Contacted today, City Council President Eugene Jankowski Jr. said Council is leaving the matter in the hands of Van Nest, City Manager Rachael Tabelski and engineers working with the city.

“We’re following the advice of our attorney, which is basically telling Mr. Gould and the staff there that they are supposed to talk to the city manager and the city attorney. Those are the people that Council has delegated to address the issue.

“Mr. Gould is bypassing some things and that’s not really for me to say what he is supposed to do or not supposed to do, but we’re not going to comment on it. We’ll let the professionals handle it – the city manager, the engineers, the city staff take care of it.”

Schreiber: Pre-Treatment Plant Upgrade Underway

Schreiber, in his ninth year at O-At-Ka, said the company is about six to eight weeks away from completing a $6 million upgrade to its on-site pre-treatment facility – action that he said will bring an end to this impasse as the amount of Biochemical Oxygen Demand and Total Suspended Solids will return to acceptable levels.

Until that new pre-treatment facility is operational, O-At-Ka is taking a substantial financial hit.

When it was mentioned that the expense could be as much as $1 million over the next 40 days, Schreiber responded: “That puts our business at risk, it puts our customers at risk, it puts our employees at risk and it puts our farmer owners at risk. Absolutely.”

The CEO said he is aware that the city has to comply with its State Pollutant Discharge Elimination System permit, but is seeking for “a bridge” to get us to the start-up of the new treatment facility.

“And what we got in exchange was a cease-and-desist (letter from the city). We don’t understand the lack of cooperation coming out of the city,” he said. “And it’s our understanding that the DEC would be willing to work towards a three-part solution. We’ve sent several letters to the city and we’ve not received a response.”

Schreiber said there are four or five different alternatives that would serve to increase the dissolved oxygen levels in the city’s lagoons, which have yet to recover adequately following replacement of the air header system at the Waste Water Treatment Plant in late August.

“Some of them are routine maintenance; getting into the diffusers and lagoons and cleaning them. That would have an immediate impact,” Schreiber advised.

“There’s a device called a venturi, which essentially serves to incorporate oxygen into the lagoons. There are companies that work with hydrogen peroxide, which when added to the lagoons, breaks down into oxygen and water – and essentially elevates the oxygen levels in the lagoons.”

Furthermore, Schreiber said he “fundamentally disagrees that we’re putting the city and the city’s taxpayers at risk.”

Permit: O-At-Ka Would Be Responsible for Fines

He said the city is protected under Section III.4 of the Industrial Sewer Use Permit, as follows:

“If the User [i.e., O-At-Ka] discharges above its Permit thresholds to such a degree that it causes the Publicly Operated Treatment Works (POTW) to violate its SPDES Permit, the User shall be held responsible for the payment of any fines or penalties levied against the POTW. This is in addition to any extra costs associated with handling such discharges as provided for in the Sewer Use Ordinance.”

“O-At-Ka has told City officials both in writing and verbally that it accepts full responsibility for any fines and penalties issued by the DEC or any other regulatory body that are attributable to our discharges,” he added. “We welcome the inclusion of DEC in these discussions regarding regulatory liability.”

Schreiber said O-At-Ka is seeking “a comprehensive, long-term solution to this.”

“We’re not looking for a band-aid. We recognize that the city has to meet its use permit, and we want to be part of the solution. But there seems to be, in our view, a lack of urgency on the city’s part while we’re burning through cash. We would rather channel those dollars to a constructive solution than use them to haul wastewater away.”

He said there are implementable steps that can be taken at the Waste Water Treatment Plant that will allow for the easing of restrictions on O-At-Ka wastewater discharges without impeding the recovery of the ponds.

“O-At-Ka is not seeking permission to discharge indiscriminately to the city nor are we ignoring the impact high strength wastewater can have on the ponds.  However, we are very confident that there are engineering solutions that can wholly offset the impact and further accelerate the health and recovery of the ponds.”

City Manager: 'We Can't Allow Willful Violations'

The Batavian reached out by email to Tabelski and to the DEC’s press office for comment.

Tabelski, speaking to WBTA Radio earlier this week, said O-At-Ka is “an industry here that we value for their employment and for the use of the milk supply that comes from the farms. That’s not lost on me. But we cannot allow willful violations of permits at the city Waste Water Treatment Plant.”

She also said that O-At-Ka officials acknowledged what they need to get to “a place that allows their discharge to be at a permitted level.”

“Right now, they can be at their permitted level, but they have to truck many, many truckloads of waste away. That’s showing that their capacity isn’t in line with their production,” she said.

Schreiber is calling for a “technical conversation that going to lead us to a resolution of this problem.”

Gould agreed, stating, “Collaboration to us is getting the stakeholders in the same room and sit down and solve the problem."

Schreiber said the O-At-Ka board of directors have approved $35 million in capital spending for 2021 and 2022, but “we’ll have to look really hard at where the next capital investment goes.”

He said completion of the pre-treatment facility will result in a permanent fix.

“As I said, we’re just looking for a bridge, and we can’t seem to get cooperation from the city,” he said. “The city seems to be blaming DEC; everybody but themselves, quite frankly.”

Update:

Comment from City Manager Rachael Tabelski: "In response to your inquiry, there continues to be an ongoing and open dialogue between city officials and O-AT-KA regarding discharge issues at the Waste Water Treatment Plant. As we also have communicated, public health and safety as it pertains to these discharge issues is our number one priority so that the WWTP is operating within all its regulatory obligations."

Statement from NYS DEC: "The New York State Department of Environmental Conservation (DEC) remains committed to working with all involved parties to develop and implement necessary solutions to address these issues. DEC will continue to meet with the city and O-At-Ka Milk Products regarding technical and infrastructure needs, and will convene additional meetings with these parties as these efforts progress."

Photo at top: O-At-Ka CEO Bill Schreiber and Upstate Niagara Chairman of the Board John Gould in front of the new equalization tank that is part of the company's ongoing upgrade of its pre-treatment facility. Photo by Mike Pettinella.

Previously: City sends 'cease and desist' letter to O-At-Ka Milk as issues at waste water treatment plant continue

It might be said that news of Northgate Free Methodist Church leadership’s desire to underwrite a nine-hole disc golf course on its property at 8160 Bank St. Rd. could be a sign of redemption for Phillip Boyd, the City of Batavia resident who caused a firestorm in May when he proposed placing a course at Centennial Park.

“I was Public Enemy No. 1 for a while, but now I just laugh it off,” Boyd said this afternoon, adding that he and Northgate personnel have joined forces to build a course behind the church in the Town of Batavia.

Boyd also said that he and fellow disc golf enthusiast Matt Strobel are working with the Genesee Community College Board of Trustees about a course there -- and have left the door open to a course at Williams Park in the city.

“At one point, it didn’t look like anything was going to happen, and now we may be getting three in the area,” Boyd said, recognizing the irony in all of it.

The subject of disc golf came up at Tuesday night’s City Council meeting, with City Manager Rachael Tabelski (responding to a public comment) saying that she hadn’t heard from Boyd recently.

Boyd said he left a message yesterday with Ray Tourt, the city’s maintenance supervisor, seeking to continue talks about a course at the Pearl Street recreation area.

“I am looking to get final approval on the course at Williams Park and then make a new proposal to City Council at a future Business Meeting,” Boyd said.

While the city may still be an option, Boyd said he currently is focusing on assisting Northgate Youth Pastor Dan Calkins with the logistics of setting up the course at Northgate.

“We’ve created a course design and the board unanimously voted yes,” Boyd said. “They said this is something they wanted to do for the community. I didn’t realize it but they’ve got about 50 acres behind the church.”

Boyd said they’ve cleared space for four of the nine holes thus far, and hope to make room for the remaining five before the end of this month. The goal is to open the course – which will be free to the public – next spring.

The course will feature tee pads, tee signage and baskets, he said, noting that the church’s financial commitment could approach $5,000.

Contacted today, Calkins said he read the articles detailing Boyd’s plight on The Batavian and approached Rev. Vern Saile, senior pastor, Mark Logan, operations director; and the board with the idea of locating a course on church grounds.

“Even if you don’t go to Northgate or never want to come to Northgate, we want to show that we love the community and we want to be a part of the community,” Calkins said. “We welcome the public to enjoy the course at no charge. Northgate is covering the sponsorship 100 percent.”

Calkins said disc golf fits in with the church’s outreach as it currently offers pickleball on Wednesdays at 2 and 8 p.m.

“We want to show the community that we’re more than just a Sunday church. We want to be part of their lives all week,” he said.

Boyd said he’s “pretty sure” the course at GCC will happen, considering that he and his partners have raised the money to fund it.

He also said that Adam Miller Toy & Bicycle in Batavia would be willing to sell disc golf equipment if the courses are built.

Photo above: Northgate Free Methodist Church.

City of Batavia officials are doing everything they can to rectify a dispute with O-At-Ka Milk Products over the milk processing plant’s ability to discharge its waste water into the municipality’s waste water treatment plant, City Attorney George Van Nest said Tuesday night.

The problem, however, according to Van Nest, is that no viable option currently exists to prevent the city from enforcing the “cease and desist” letter it has issued to O-At-Ka after discovering exceedingly high levels of contaminants in the waste water sent into the ponds from the Cedar Street industry.

Van Nest said the city is facing the possibility of thousands of dollars in fines levied by the New York State Department of Environmental Conservation if it doesn’t ensure that the ponds’ dissolved oxygen levels are within the required range.

O-At-Ka, as a result of the city’s action, already has incurred hundreds of thousands of dollars in increased costs by having to truck waste water away from its facility and, according to Chairman of the Board John Gould, the company will not be able to sustain that expense for much longer.

The situation was made public when Gould, a dairy farmer from Pavilion, spoke during the citizen comments portion of last night’s City Council Business Meeting.

Describing O-At-Ka as “experts in waste water handling with an excellent engineering team and excellent consultants,” Gould explained that the company handles a couple billion pounds of milk every year.

“We’re committed to sustainable waste water handling in this community,” he said. “We do that with more than words; we do it with action.”

Gould said that Upstate Niagara, a consortium of 300 farmers, owns eight plants in New York, including O-At-Ka, which employs 450 people.

Pre-Treatment Upgrades are in Sight

He advised that the company is investing $6 million to upgrade its waste water pre-treatment facility, with expectations that it will be online in December. He then talked about the hardship that the restriction has created, and called for a “collaborative solution (with) no stonewalling.”

“We need a win-win situation here. We’re committed to this city and we expect that you’re committed to us,” he said.

Gould said the company complied with the city management’s request in August to restrict its flow in order for crews to complete the air header project at the waste water treatment plant.

“The result of that was a 14-day shutdown of O-At-Ka’s discharge. We had to haul waste water away from the plant at a cost of a half million dollars for O-At-Ka,” he said. “We paid overtime for the employees so we could cut that time from 14 to 11 days. That was our commitment in August.

“In September, we were called in and, again, we’re on a restricted level of discharge to the city and it’s costing us between $20,000 to $50,000 a day, every day. We don’t take Sunday off. At the current rate, we’ll easily be spending $1 million hauling waste away from our plant that used to be accepted by the city – no problem.”

While Gould said he was “confident” that a solution could be found by sitting down with the city and the DEC, he added that O-At-Ka officials would have to “make drastic decisions” should the city “continues on this path.”

Pointed Questions to the City

“I certainly don’t want to have to furlough workers or reduce business,” he said. “I’ve got to ask, What is the city’s vision of the future here if this is the way you treat your best and largest business in the city? Where are we going? How are you going to support new business? What does the future look like to you folks?”

Gould concluded his 4 ½ minutes at the podium by saying, “I encourage you to get together with us. Let’s sit down and figure this out.”

Van Nest spent twice as long responding to Gould’s concerns, clearly articulating the city’s position that it has to do what is in the best interests of the functionality of the waste water treatment plant and – because of the financial ramifications – what is in the best interest of city taxpayers.

The soft-spoken attorney seized the opportunity to review developments stemming from the $1 million air header project that was completed in late August – well ahead of the schedule due to the deteriorating condition of the apparatus. The venture was moved up because the city had been getting numerous complaints from residents about the odors coming from the plant.

“Those complaints have been made to the city, made to EPA (Environmental Protection Agency), made to the DEC,” he said. “The city has worked very closely with its engineers, with in-house staff … to address replacement of the air header system at the ponds, so the ponds and the waste water treatment plant function properly for the community.”

Dissolved Oxygen Levels are a Problem

Speaking in technical terms, Van Nest said that dissolved oxygen levels in the ponds were decreasing as the air headers were not working to the best of their ability and as they degraded.

“At the same time, as it appears from data that the city reviewed, there were high BOD (Biochemical Oxygen Demand) loadings issued to the waste water treatment plant from O-At-Ka, which created a situation which depressed the dissolved oxygen levels that need to be in the ponds and allow them to function properly – ponds A1, A2 and A3,” he stated.

Van Nest acknowledged that O-At-Ka was asked “to cease discharging for up to a couple weeks while the one pond was taken out of service and the air header was replaced.”

“Ultimately, (the plan was) to roll back on slowly, so that the ponds and the DO recovery could take place when the air header system was ultimately turned back on to maximum ability,” he added.

Unfortunately for O-At-Ka, data collected by city staff showed that the company’s BOD and TSS (Total Suspended Solids) discharges were “well in excess” of the 300 milligram per liter level allowed through the Sewer Industrial Discharge Permit issued by the City of Batavia, Van Nest said.

As a result, the 30-acre ponds did not recover as fast as anticipated.

“They were well below the 2.0 threshold for dissolved oxygen that needs to be in place,” the city lawyer said.

DEC Issues 'Notice of Violation' to City

When the DEC realized this in late September, it sent a notice of violation to the city, looking at enforcement action through its State Pollutant Discharge Elimination System (or SPDES), Van Nest advised, “because the dissolved oxygen levels were so low and they were not going to allow the ponds to function properly pursuant to the SPDES permit.”

From that point on, many conversations have taken place – both internally and with the DEC, he said.

“There were communications with the DEC relative to that notice of violation, which is a precursor … to a potential order on consent from the DEC or EPA,” he said. “The order on consent would carry with it penalties and compliance schedules, and the penalties are significant. They could be $30,000 per day per violation for an owner of a plant that is in violation.”

Within a week, the city sent the cease and desist letter to O-At-Ka, Van Nest said, “indicating that O-At-Ka should cease discharges to the extent possible and, ultimately, completely to the plant so the dissolved oxygen levels could rebound.”

Van Nest noted that action forced O-At-Ka to truck as much as 150,000 gallons of waste water to another location, while an additional amount continues to flow to the waste water treatment plant.

“City staff and engineers are monitoring the levels – the DOD levels in the pond and the discharge levels from O-At-Ka daily, sometimes twice a day,” he advised. “Right now, the ponds have still not recovered. The DO levels are climbing somewhat, but they are not back to where they need to be from an engineering standpoint for the city’s engineers to be comfortable with the circumstance to say that the ponds have recovered.”

City Attorney: Communication Lines are Open

Van Nest disagreed with the suggestion that city leaders have not reached out to O-At-Ka officials.

“I’ve been in communication with the attorney for O-At-Ka in the last 24 hours on two occasions, The technical staff for the city has been in communication with O-At-Ka’s technical staff and engineers on several instances,” he said. “Part of the issue is that O-At-Ka and the engineers keep suggesting that there are alternative available for the city’s ponds, for the waste water treatment program at the city’s ponds to recover more quickly.”

He said one of the suggestions – bringing in portable air pumps to generate more oxygen – would possibly work except that type of equipment is not available.

“To this day, two and a half to three weeks after this issue arose, we have not heard of any of these pumps being available -- any of these pumps being located in the northeast. So that solution is not something that can be implemented at this time,” he said.

He said engineers representing the city are open to other ideas, but “at this point we don’t see anything that is currently available and implementable on the timeline that these ponds need to recover on that will, in fact, meet those requirements.”

Van Nest said he understood that the situation is affecting the bottom line for O-At-Ka, but said it is the company’s responsibility to comply with the SPDES permit’s hard-and-fast rules and regulations.

“So, with all due respect, it’s a major industrial user of the city’s waste water treatment plant. But there are obligations for pre-treatment as part of that process. And having a pre-treatment plant that can meet the capabilities of a production plant is one of those elements,” he explained.

City Taxpayers Could Pay the Price

“Ultimately, it’s the city’s plant, the city’s SPDES permit and the city’s taxpayers who are at risk if the DEC issues an order of consent with violations because the plant does not operate property (due to the DO levels). From that standpoint … the city is doing and continues to do everything it possibly can.”

Van Nest responded to questions from Council members about the projected time for the problem to be rectified but stating that he would not speculate – only deal with the situation at hand.

City Manager Rachael Tabelski said O-At-Ka’s current discharge levels are within “100 either way, up or down.”

She also noted that the bad smell coming from the plant has been alleviated.

“Since we issued the cease and desist order, we have not had very high strength waste coming through the system … that I’m aware of and the smells at the central pump station have not been strong,” she said.

Tabelski said it was her opinion that high strength waste from industrial users can cause strong odors at the plant.

She then thanked O-At-Ka for its cooperation as the city works to resolve the oxygen levels at the ponds.

“I will give O-At-Ka all the credit for all the effort you are taking in a very difficult time to haul your waste and get closer to your permitted level,” she said, looking at Gould as she spoke.

Photo at top: Milk processing at O-At-Ka Milk Products (from company website). File photo at bottom by Howard Owens: The ponds at the City of Batavia Waste Water Treatment Plant.

City of Batavia management is looking for a “forward-thinking community leader” in the form of a company, organization or even an individual wishing to secure the naming rights for the Batavia Ice Arena at 22 Evans St.

Assistant City Manager Jill Wiedrick today released a six-page Request for Proposal titled “Batavia Ice Arena Naming Rights” that gives potential arena sponsors until Nov. 5 to submit proposals outlining why their name should be associated with the 43-year-old ice hockey and skating facility.

According to the RFP, revenue from naming rights will be used to make functional and aesthetic improvements inside, and on the exterior of the arena. Applicants are asked to provide one or more names for consideration in their proposal.

Terms and financial obligations to the sponsor stipulate a five-year commitment, but do not include a set annual fee to be paid to the city.

Wiedrick said the manager’s office is leaving the yearly (or five-year) financial contribution up to the sponsor, and will consider the amount offered along with other factors.

When asked if the applicant had to be located in the city or Genesee County, she said that wasn’t the case “since we just don’t know what sort of interest is out there.”

“We’re going to be reviewing all of these submissions to figure out what is the best one that works for the City of Batavia,” she said.

Individuals are welcome to apply, Wiedrick said.

“It could be anyone … but more often than not, with any ice arena or anything that’s going out for naming rights, it does tend to be associated with a business.”

The RFP indicates that the city owns the arena and Firland Management operates it.

It also spells out benefits and opportunities at the facility, which hosts youth, high school and adult hockey competition and open skating events, with annual attendance at more than 70,000.

“Your sponsorship will position your company as a forward-thinking community leader,” it reads, emphasizing ways to promote the brand and “build positive associations through special events, league play, community experiences, traditions, and memories made at the Ice Arena!”

Exterior and interior signage will be permitted, as well as the promotion of the company (organization, individual’s) name on the City of Batavia website and all marketing materials.

The selected sponsor also will be able to hold two private events up to two hours each – one in the fall/winter and the other in the spring/summer.

Sponsor responsibilities include:

• Signage development, design and production, with approval by the City of Batavia, and contracting and paying for all work relative to the installation of all exterior and interior signage.

• Ongoing maintenance and bulb replacement in a timely manner for the signs that are located on the exterior of the building. All other signs in the facility once installed are the responsibility of the City of Batavia.

• Promotion of advertising opportunities that may include additional revenue or marketing benefits to support the ice arena.

• Presentation of a strategy to increase awareness of the facility’s new name (a key component of the proposal) and to present a strategy to facilitate complete use of the new name prior to the start of 2022.

The RFP, which will be distributed to businesses by the Genesee County Chamber of Commerce, also includes requirements for successful submission and criteria for evaluation.

The rink formerly was known as Falleti Ice Arena.

File photo. Thanksgiving holiday open skate at Batavia Ice Arena.