By a 7-2 vote Monday night, the Batavia City Council granted $750 monthly stipends to three City Hall employees who have been taking on additional responsibilities during the absence of an assistant city manager.
Acting City Manager Rachael Tabelski requested that Human Resource Specialist Dawn Fairbanks, Director of Finance Lisa Neary and Confidential Secretary Lisa Casey be compensated beyond their normal pay at that monthly rate until City Council fills the city manager and assistant city manager positions.
In a July 30 memo, Tabelski reported that all three have incurred an increased workload because they have been performing tasks originally assigned to the assistant city manager. Tabelski moved up from the assistant position to acting city manager following the June 20 departure of former City Manager Martin Moore.
Council members John Canale, Jeremy Karas, Paul Viele, Kathleen Briggs, Al McGinnis, Patti Pacino and Council President Eugene Jankowski Jr. voted in favor of the stipend, which would take effect retroactively to July 1, while Rose Mary Christian and Robert Bialkowski voted against it.
Canale summed up the majority’s feeling by saying that Council has been asking them to do part of the work of another office (assistant manager).
“That’s quite a job that Rachael stepped into,” he said. “I know as much as we want to keep an eye on how we spend taxpayer dollars, we also have to keep an eye on are we paying these employees the proper amount for the job they are doing?”
Jankowski agreed, noting that the trio has been doing two to three times the amount of work beyond their job descriptions. He also said that if they were union employees, they would be in a position to receive more pay.
“We’re trying to reward them for taking on additional responsibilities. It’s not like we’re using up the whole salary (of the vacant position),” he said. “It’s a small token for additional responsibility. I think it’s a valuable thing and a worthwhile thing … and it keeps us moving forward.”
Tabelski said they have been working long hours, including Saturdays, as they tackle key projects such as: the management and implementation of a $750,000 new Enterprise Resource Program solution for all software applications; a $390,000 information technology hardware project and Windows 10 upgrade; a fiber project to connect all city facilities to a fiber network; flood zone issues; and other internal and committee tasks.
Christian said she objected to the proposal due to the COVID-19 pandemic that has put the city in a projected “almost half a million dollars” shortfall, and that Fairbanks and Neary are salaried employees. Casey is an hourly employee.
She said she calls City Hall after 4:30 and gets an answering machine – to which Tabelski responded that the recording comes on at that time, but the employees are still on the job – and also brought up that they recently received a raise – Tabelski said it was 2.75 percent – in the new budget.
“I just can’t do this,” Christian said.
Bialkowski mentioned that Casey could put in for overtime and that Fairbanks and Neary are two of many salaried city employees.
“We have other employees who are salaried department heads and, boy, they work a lot more than 40 hours, and they don't come in and ask for extra money...,” he said. "When you sign onto a salaried job, it's whatever needs to be done."
Citing major unemployment, he said, “I just don’t support this.”
In other developments, Council:
- Approved a one-year contract extension with Client First at a cost not to exceed $87,856 for external project management services and a contract with Systems East Inc., for a tax collection software package at a cost of $42,921 and for annual training at a cost of $6,240 in connection with the Enterprise Resource Planning software project.
- Moved to its September Business meeting resolutions to accept four grants that will benefit the city fire department.
The grants are: a Federal Emergency Management Agency award for $68,880.95 for enhanced monitored fire and carbon monoxide alarm system at fire headquarters; sprinkler system and specialized water rescue training (with a 5-percent city match); a NYS Governor’s Traffic Safety Committee grant for $800 to purchase bicycle helmets; a similar grant for $3,200 to purchase child passenger safety seats; and a donation of $1,638 from FM Global Insurance Co. to purchase a new fire investigation camera and accessories.
- Moved to the September Business meeting a resolution to solicit the lowest bid for lead services construction work on Swan and Hutchins streets – work that will require engineering expertise prior to the construction. The city previously received a grant for $554,112 to cover the replacement of lead services.
Public Works Director Matt Worth said bids will go out next week, with mid-November as the flexible cutoff for completion.
- Approved a $189,462.75 contract with Sunshine Concrete Co. of North Tonawanda for the replacement of 3,150 linear feet of sidewalks, including handicap accessible ramps, on portions of Franklin and North Spruce streets and Roosevelt Avenue.
- Forwarded to the September Business meeting a resolution to borrow up to $420,000 to buy a combination jet/vacuum truck for use in the city’s sanitary sewer system, water system, storm sewer system and highway maintenance operations.
Purchase of the 2019 demo unit with approximately 4,900 miles on it would replace a truck that has been in use since 1994 and has undergone multiple repairs, Tabelski said.
- Authorized Jankowski to sign a contract with the Batavia City School District for a school resource officer for 2020-21.
