Quantcast
Skip to main content
Monday, December 29, 2014 at 3:04 pm

Auditors tell Stafford Fire Department to improve its record keeping

post by Howard B. Owens in Stafford, Stafford Fire Department

The Stafford Fire Department board of directors needs to improve the department's record keeping and financial procedures, according to an audit completed by the state Comptroller's Office.

The audit found no evidence of missing funds, but said some of the lack of proper approval for expenditures could lead to unauthorized or improper expenditures.

The audit covered a 19-month period beginning with Jan. 1, 2013.

The department's revenue in 2013 was $550,130 and it spent $543,145.

While the department's treasurer maintained appropriate records and submitted monthly financial reports to the board, the treasurer did not properly receive all cash receipts.

For example, in 2014, the department collected $11,181 in cash from its annual carnival, but only $3,685 was turned over to the treasurer.

The department's president used the remaining $7,496 to pay for various carnival-related expenses, including a carnival ground cleaning service, food and supplies for a party for carnival workers and carnival set-up costs. 

"Although these expenses were supported by invoices and handwritten documents," the audit states, "the board was not given the opportunity to review and approve the payments before they were made."

The Ladies Auxiliary collected collected and deposited all of the department's banquet, hall and pavilion rental revenues into its own bank accounts, though there's no provision in the department's bylaws for this practice.

The Auxiliary collected $7,970 in banquet revenue, $2,305 for hall and pavilion rentals in 2013.

The auditors also reviewed 601 department checks with a total disbursement of $1.7 million from June 1, 2013 to May 31, 2014 and though financial activity was properly recorded and payments were supported, there were 131 transactions that were not properly reviewed by the board.

These expenditures totaled $394,897 and were made by the Classic Car Committee.

The bills, the board told auditors, were not always submitted prior to the appropriate board meeting.

The Comptroller's Office made four recommendations for changes, and President Dave Wallace, responded in writing with the board's plan of action to address the recommendations, and it is as follows:

  • The bylaws will be changed to require checks for payment of all bills and all cash to be returned to the treasurer. Itemized bills are required for all expenditures;
  • A contract will be drawn up with the Auxiliary for financial transactions;
  • Committees must present their bills to the board in a timely manner;
  • The department will hire an independent audit service.
Tuesday, July 2, 2013 at 4:16 pm

Winner of Corvette raffle takes the cash and will take wife to Hawaii

post by Howard B. Owens in Stafford, Stafford Fire Department

Clarendon resident Charlie Snook couldn't help but look at the silver Corvette with a bit of glint in his eyes.

When he was a young man, he said, he would have taken the car, but the cash will get him and his wife to Hawaii for the first time and then take care of some recent unexpected expenses.

Snook is this year's winner of Stafford Fire Department's annual Corvette raffle, and Snook almost didn't get a ticket.

He intended to make it to Stafford on the Saturday of the carnival, but one thing led to another and he never got out of the house.

And Sunday's weather, of course, was miserable.

"Wind, mud, rain, I wasn't even going to come," Snook said. "Things like this don't happen to me. They happen to other people."

Snook and his wife bought two books of tickets and one of those tickets was the winner.

Pictured with Snook are Robin Krenzer, of the car committee, and Fire Department President Dave Wallace.

It's a beautiful car, Snook admitted, but he gladly took his check from Krenzer.

"Twenty years ago it would have been different," he said.

The total cash prize was $50,000.

Saturday, March 12, 2011 at 11:24 pm

Stafford Fire Department honors top volunteers, installs 2011 officers

post by Howard B. Owens in Stafford, Stafford Fire Department

The Stafford Volunteer Fire Department held its annual installation dinner and awards ceremony at the Clarion Hotel in Batavia on Saturday night.

Above, Karen Nostrant, who received the Chief's Award from Fire Chief Dave Rumsey, dedicates her award to the late 3rd Assistant Chief Paul Hendel, who died Feb. 17 at the age of 49.

Brian Breemes (pictured below with Rumsey) was named Firefighter of the Year. Breemes achieved 226.7 hours of firematic/EMS activity.

Ben Fox won the EMS Achievement Award with 154 hours.

The most EMS training hours were achieved by Chris Scopano with 170.5 hours, while Chris Bobo had most firematic training hours at 126.17.

The department has 40 active members. Total activity and training hours for the department in 2010 was 3,880.48.

The department responded to 237 calls: Fire, 39, rescue and EMS, 146, hazardous condition (no fire), 10, service calls, 2, good intention calls, 28, and false alarms, 12.

More pictures after the jump:

Tuesday, January 4, 2011 at 7:54 pm

Notice to bidders

Company Name

Stafford Fire Dept.

Job Type

Part-Time

 

Notice to bidders
The Stafford Fire Dept. is seeking bids for the Mowing and grounds keeping and Fire hall cleaning. These are separate bids. Information on the jobs can be obtained through our website at www.staffordvfd.org under news/Events or by calling 585-343-2909 leave your name, address and phone number and a bid packet will be mailed to you.
Bids must be postmarked no later than February 12, 2011

 

Monday, June 21, 2010 at 11:25 am

Truck loses trailer on Rt. 33 Stafford

post by scott kibler in accident, Stafford, Stafford Fire Department

staffordaccident.jpg

At about 2:30 a.m. Monday June 21, 2010 a truck coming from the Stafford Carnival lost the trailer it was towing on Rt. 33 about a mile east of the Griswold Rd.

The trailer filled with prizes and some sort of game that was at the carnival traveled about 300 to 400 yards on its own causing the trailer to hit a mail box, a parked pickup truck that was for sale and coming to rest at a telephone pole about 200 yards west of the Waterman Road breaking it almost in half about 10 feet high.

Stafford Fire Dept. responded with Engine 94 and set up a light tower. Stafford units were back in service at 3:30 a.m.

There were no injuries.

Sunday, June 20, 2010 at 12:30 am

Photos: Stafford carnival

post by Howard B. Owens in photos, Stafford, Stafford Fire Department

staffair06a.jpg

There was no shortage of fun at Saturday's carnival in Stafford. The Stafford Fire Department will open the fair again on Sunday, culminating with the drawing in its annual Corvette raffle.

More pictures after the jump:

Thursday, June 17, 2010 at 12:34 pm

Stafford Fireman's Carnival runs through the weekend

The Stafford Volunteer Fire Department's annual four-day carnival starts at 6 p.m. tonight and ends at 9 p.m. on Sunday.

The carnival takes place at the fire station, at 6153 Main Road in Stafford, and will include rides, games, refreshments, parades, live music, a drawing for a 1965 Nassau Blue Corvette Convertible, a clam stand, a flea market, a fireman's chicken BBQ, a Kiddie Tractor Pull and Saturday evening fireworks and more.

The dates/times are as follows:

6 to 10 p.m., Thursday, June 17

6 to 11 p.m., Friday, June 18 (there will also be a fish fry at 4 p.m. in the Fire Hall)

Noon to 5 p.m., and 6 to 11 p.m., Saturday, June 19

Noon to 5 p.m., and 6 to 9 p.m., Sunday, June 20

Fore more details, including costs, visit the Stafford Volunteer Fire Department's website at www.staffordvfd.org, call 343-2909 or e-mail svfd@rochester.rr.com.

Wednesday, June 16, 2010 at 6:45 pm

Stafford Fireman's Carnival starts tonight

post by Daniel Crofts in carnivals, events, family, Stafford Fire Department

The Stafford Volunteer Fire Department's annual four-day carnival starts at 6 p.m. tonight and ends at 9 p.m. on Sunday.

The carnival takes place at the fire station, at 6153 Main Road in Stafford, and will include rides, games, refreshments, parades, live music, a drawing for a 1965 Nassau Blue Corvette Convertible, a cam stand, a flea market, a fireman's chicken BBQ, a Kiddie Tractor Pull and Saturday evening fireworks and more.

The dates/times are as follows:

6 to 10 p.m., Thursday, June 17

6 to 11 p.m., Friday, June 18 (there will also be a fish fry at 4 p.m. in the Fire Hall)

Noon to 5 p.m., and 6 to 11 p.m., Saturday, June 19

Noon to 5 p.m., and 6 to 9 p.m., Sunday, June 20

Fore more details, including costs, visit the Stafford Volunteer Fire Department's website at www.staffordvfd.org, call 343-2909 or e-mail svfd@rochester.rr.com.

Event Date and Time

June 17, 2010 - 6:00pm - June 20, 2010 - 9:00pm
Sunday, May 23, 2010 at 11:22 pm

Stafford Fire Dept. 2nd Annual Waterball Tournament & Co-Ed Volleyball Tournament

post by scott kibler in Stafford Fire Department, volleyball, waterball

Stafford Fire Dept., Inc. 2nd Annual Waterball Tournament & Co-Ed Volleyball Tournament -Proceeds to benefit the Stafford Fire Dept. Health & Ed Fund- Date - July 17, 2010 Time - Waterball will start at 8:00 am Volleyball will start at 11:00 am until ???? Where - Stafford Fire Dept. 6153 Main Road Stafford, NY Cost - $25.00 per team (per event) Prizes -$ Cash $ (to be determined by number of entries) Food and Drinks will be available (Each team entered will receive a lunch ticket good for a hotdog or hamburger and a pop or beer (if 21 years or older) No outside food or beverages besides water. R.S.V.P. No later than June 30, 2010 to RSVP call (585)345-0938 or e-mail svfd@rochester.rr.com. Make checks payable to the Stafford Fire Dept. Health & Education fund www.staffordvfd.org for more details

Event Date and Time

July 17, 2010 - 8:00am - 11:00pm
Premium Drupal Themes